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January 29, 2025 - Board Meeting Highlights

Board meeting highlights January 29, 2025

Board Meeting Highlights 

Unofficial Summary of the Public Board Meeting, held January 29, 2025


The Board 

LCC Request | The Board agreed to send up to three trustees to meet with the Salt Spring Local Community Commission to discuss shared priorities and responsibilities (date to be determined).

GITA Local Bargaining Agreement | The Board approved the local matters agreement with Gulf Island Teachers’ Association that was signed in December 2024.

Committees | Changes to Standing Committee trustee appointments include trustee Pingle as chair of Finance, Audit, and Facilities and trustee Boulter added to the Education and Policy Committees. The Board adopted the Terms of Reference for the Finance Audit and Facilities Committee.


Superintendent’s Report 

Student Achievement | The District received positive feedback from the Ministry regarding the September . The importance of student engagement, voice, and support, especially for Indigenous students was highlighted. remain outstanding for all students.

Communications Plan | The District has been updated to reflect new strategic plan commitments and beliefs. The Strategy identifies tactics for regular and consistent sharing of information and improving community engagement.

Indigenous Education | The District is working to identify local rights holders and establish the Indigenous Education Council in alignment with Bill 40. The work continues towards fostering relationships and exploring opportunities to enhance learning and uplift local language, history, and culture for all learners.


Financial Reports, Budget, and Capital Plans

Monthly Financial Report | The December operating expense report shows that, although spending remains consistent, expenses are slightly above annual budget levels by 1.6%.

Signing Authorities | The Board approved updates to the district signing authority to reflect the new threshold of $75,000 (increased from $10,000) and changes in signatories.

Program Review | The District will commence the next phase of the educational program review. The Board considered timelines for review and which programs to review in the next phase. French Immersion and TASK will be reviewed in spring 2025.

Amended Budget Process | The Ministry has announced the updated operating grant funding. A draft annual amended budget will be presented at the February 12th Audit, Finance and Facilities Committee Meeting for discussion.


Policy Committee 

Newly adopted and amended policies will be posted on the Board< Bylaw and Policy Manual page of the website:

  • Policy 400 Student Behaviour and Discipline – REPEALED
  • 2.10 Inclusive and Respectful Environments – ADOPTED (and REPEALED Policy 200 Learning and Working Environments, Policy/Procedures 210 Codes of Conduct, and Policy 212 Violence and Harassment-Free District)
  • 2.20 Sexual Identity, Gender Diversity, and Gender Expression – ADOPTED (and REPEALED Policy/Procedure 215 Diversity)
  • 3.10 – AMENDED (replaces Policy 530 Aboriginal Education)
  • 3.20 Catchment Areas – AMENDED (replaces 525 Residential Catchment Areas)
  • 3.40 District Specialty Programs – ADOPTED (new policy)
  • 4.30 Severe Allergic Reaction – AMENDED (replaces 3150 Severe Allergies/Anaphylaxis)
  • 4.40 Provision of Menstrual Products – AMENDED (replaces Policy 4270 Provision of Menstrual Products to Students)
  • 4.50 Video Surveillance – AMENDED (replaces Policy 3650 Safety and Security of People & Property)
  • 4.10 Healthy and Safe Environments – AMENDED (replaces Policy 300 Health and Safety)
  • REPEALED in favour of Administrative Practices:
    1. Procedure 3053 Critical Incident Management  
    2. Policy 3054/Procedure 3054 Search and Seizure 
    3. Policy 3055/ Procedure 3055 Weapons and Dangerous Objects 
    4. Policy 3060/ Procedure 3060 Emergency School Closures 
    5. Policy 3100/Procedure 3100 Intoxicating and Controlled Substances 
    6. Procedure 3150 Severe Allergies/Anaphylaxis (and form 3150-1) 
    7. Procedure 3650 Monitoring for the Safety and Security of People and Property 
    8. Policy 4250/ Procedure 4250 Student Medical Care Plan and Medication 
  • REPEALED outright:
    1. Procedure 3053 Critical Incident Management  
    2. Policy 3054/ Procedure 3054 Search and Seizure 
    3. Policy 3055/ Procedure 3055 Weapons and Dangerous Objects 
    4. Policy 3060/ Procedure 3060 Emergency School Closures 
    5. Policy 3100/Procedure 3100 Intoxicating and Controlled Substances 
    6. Procedure 3150 Severe Allergies/Anaphylaxis (and form 3150-1) 
    7. Procedure 3650 Monitoring for the Safety and Security of People and Property 
    8. Policy 4250/ Procedure 4250 Student Medical Care Plan and Medication and forms -1,2,3,4 
  • NOTICE OF MOTION. Draft amendments to be circulated for feedback and consideration of adoption at the February 26, 2025 public meeting:
    1. 3.30 Fee Paying Students 
    2. 4.20 Student Physical Restraint and Seclusion

Draft amended policies for feedback will be posted here. For consideration at the February 26 meeting, please provide feedback prior to February 17th.

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